Fixed-Fee Bookkeeping
Fixed-Fee Bookkeeping Australia
One monthly price. Zero surprises.
Fixed-fee bookkeeping means you pay the same amount every month — no hourly billing, no variable invoices. From $249/month for Australian small businesses. Xero, MYOB & QuickBooks. No lock-in.
What it is
What Is Fixed-Fee Bookkeeping?
Fixed-fee bookkeeping is an arrangement where a bookkeeper charges a flat monthly rate for an agreed scope of services, rather than billing by the hour. The scope is defined upfront — typically including monthly bank reconciliation, accountant-ready records, and software support — and the monthly fee doesn't change unless your scope changes.
This model has become the standard for virtual bookkeeping services in Australia because it removes the main pain point of hourly billing: unpredictability. When a business owner doesn't know how much their bookkeeper will charge each month, it becomes impossible to budget accurately — and the anxiety of "how many hours did this take?" creates friction in the client-bookkeeper relationship.
The comparison
Fixed-Fee vs Hourly Bookkeeping — The Real Cost Comparison
Hourly bookkeeper rates in Australia range from $40 to $90 per hour depending on location, experience, and the complexity of your accounts. For a small business with moderate transaction volumes, a typical month's bookkeeping might take 4–10 hours of a bookkeeper's time — making monthly costs highly unpredictable.
| Model | Typical monthly cost | Predictability | BAS included? |
|---|---|---|---|
| Hourly bookkeeping | $260–$1,200/month (varies) | Low — depends on hours | Usually billed extra |
| advancr Core (fixed-fee) | $249/month (fixed) | High — same every month | Add-on at $140/quarter |
| advancr Momentum (fixed-fee) | $449/month (fixed) | High — same every month | Add-on at $140/quarter |
| advancr Velocity (fixed-fee) | $749/month (fixed) | High — same every month | Add-on at $140/quarter |
What's included
What's Included in a Fixed-Fee Bookkeeping Plan?
At advancr, every fixed-fee bookkeeping plan includes the core services Australian small businesses need to stay compliant and financially organised.
BAS preparation and lodgement is available as an add-on to any plan at $140/quarter or $70/month. It's not included in the base subscription — so you only pay for it if you need it.
By city
Fixed-Fee Bookkeeping Across Australia
advancr provides fixed-fee bookkeeping to small businesses across Australia via our fully virtual service model. Our clients include businesses in every state and territory.
Is it right for you?
Is Fixed-Fee Bookkeeping Right for My Business?
Fixed-fee bookkeeping works best when your transaction volumes are relatively consistent from month to month and you want to budget your accounting costs with certainty.
- Sole traders and small businesses with 1–20 employees
- Businesses with regular monthly transactions
- Business owners who want one predictable invoice
- Companies that have been burned by surprise invoices
- Businesses already on Xero, MYOB, or QuickBooks
- Businesses with very seasonal or project-based work with no consistent monthly activity
- Businesses that only need one-off or catch-up bookkeeping with no ongoing requirement
We'll tell you honestly if fixed-fee isn't the right fit. If you need catch-up bookkeeping before moving to a monthly arrangement, we quote that separately upfront.
Common questions
Fixed-Fee Bookkeeping — Frequently Asked Questions
